How we use your personal information (ESFA Privacy Notice)

This privacy notice is issued by the Education and Skills Funding Agency (ESFA), on behalf of the Secretary of State for the Department of Education (DfE).

It is to inform learners how their personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations. For the purposes of relevant data protection legislation, the DfE is the data controller for personal data processed by the ESFA. Your personal information is used by the DfE to exercise its functions and to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal learning record (PLR). Your information will be securely destroyed after it is no longer required for these purposes.

Your information may be used for education, training, employment and well-being related purposes, including for research.

The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training.

Your information may also be shared with other third parties for the above purposes, but only where the law allows it and the sharing is in compliance with data protection legislation.

How CALAT will use your information in accordance with Data Protection Law

CALAT are committed to protecting and respecting your privacy when you use our services. All your personal data is treated in strict confidence and dealt with in accordance with Data Protection Law in particular the General Data Protection Regulation (GDPR). To ensure that the service you receive is effective, we may need to share your information with our partner organisations. This data sharing, among other things, supports our funding and financial planning; monitoring performance and our educational attainment policy; enables us and our partners to produce statistics and research; determine the destinations of our learners after they have completed courses with us; and evaluate Government- and European-funded programmes. Your personal data may be converted (‘anonymised’) into statistical data in such a way that ensures that you cannot be identified from it.

CALAT collect personal information about you to pass on to the Department for Education and the Education and Skills Funding Agency (ESFA). The EFSA’s Privacy Notice is published here and in the CALAT brochure. The information collected on your enrolment form is a requirement to fulfil the funding contract with the ESFA and will be retained for 6 years from the point of enrolment, and for the purposes of the Department for Work & Pensions as a data controller, where learner data is used to match on the 2014-20 ESF programme, the data will be retained until 31st December 2030, so that the ESFA can claim match funding from the European Social Fund (ESF). The ESF supports and invests in a number of projects aimed at raising skills and job prospects.

Your data will also be used to enter you for exams with awarding bodies. CALAT also collect your data to share internally with the Council’s Finance Department to process standing orders and refunds, and to access the Discretionary Learner Support Fund. Anonymised data is also used to report to the CALAT Governance Board, the Council’s Senior Management Teams and Ofsted. Your information may also be shared internally with the Council’s Complaints Team, Business Intelligence Team, the Finance Team and others so that they can carry out their roles and support our service.

Data Protection Law gives you a number of rights to control what personal information is used by us and how it is used by us. Additional information about your information rights is listed in the Council’s Corporate Privacy Policy which can be found on the Council’s website here.

You will be contacted after you have completed your programme of learning to establish whether you have entered employment or gone onto further training.

Your data is stored on a secure database and this form will be destroyed after 3 months.